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Creating a New Event

PostedSeptember 25, 2024

To create a new event, you must be an organiser. To register as an organiser, follow these instructions.

Creating an event is a multi-step process. This guide walks you through all of the options that are presented to you in the Create Event workflow. If you have any questions or need assistance at any time, please give us a ring on 065 671 5029.

Event Details

  1. Select a Category
    Currently GeekTickets categorises events into the following categories: Cultural, Sport, Music, Theatre, Educational, and Community. If you have an event that does not fit into these categories, give us a call and we’ll discuss adding a new category.
    This field is required
  2. Event Name – Title of the Event
    This field is required
  3. Event URL – This is the URL of your event on our platform
    This field is required
  4. Short URL – This is a shortened event link
    Either the Event URL or the Short URL can be used to link to your event from other platforms.
    This field is required
  5. Event Subtitle (this appears under the Event Name on the event listing page)
    This field is required
  6. Event Description (this appears in the Event Overview section of the event page)
    This field is required
  7. Additional Event Information (this appears in the Event Info section of the event page)
  8. Event Sold Out – Flip this switch to on if you wish to mark the event as sold out prior to all tickets being sold.
  9. Rating & Review – Enable Rating & Reviews on this Event. Only customers who purchased tickets to the event can Rate & Review it.
  10. Click Save

Date/Time

  1. Scroll to the top of the page and click Date & Time to enter the date and time details
  2. Start Date and Start Time – Choose the start date and time for the event
    This field is required
  3. End Date and End Time – Choose the end date and time for the event
    This field is required
  4. Add Repetitive Schedules (if you event occurs more than once, enable repetitive schedules to simplify the event creation process). Only choose this option if the same event is happening on multiple dates or multiple times on a particular date– each event will share the same event info. For instance a performance happening on Monday – Friday or a Performance on the same date with a matinee and an evening performance. If repetitive schedules are selected, a new option for a season ticket appears.
    For an in-depth look at Repetitive Schedules and Season Tickets, visit our Repetitive Schedules How To Article.
  5. Click Save

Tickets

  1. Scroll to the top of the page and click Tickets to enter the ticket details
  2. Click Create Ticket
  3. Enter the title of the ticket (Examples include: General Admission, Floor, Balcony, Standing, etc.)
    This field is required
  4. Enter the price of the ticket in Euros without any currency sign. Example 15.00
    This field is required
  5. Order – if you have multiple ticket options, this will be the order that this ticket option appears in the list
    This field is required
  6. Total Ticket Quantity – this is the total number of this type of tickets that will be available to sell
    This field is required
  7. Booking Limit Per Customer – Enter the maximum number of tickets that you want a customer to be able to purchase in a single transaction. Leave this blank for unlimited.
    This field is required
  8. Description – Enter a brief description of the ticket type
  9. Service Fees – If you would like to charge a booking fee to cover the cost of your platform fees, contact GeekTickets to have a Service Fee added. This will add a booking fee to each ticket that is passed on to the customer.
  10. Discounts – If you want a promo code to be created to enable your customers to enter a coupon code to get a discount during the checkout process, contact GeekTickets to have a promocode added.
  11. Sale Start Start, Sale End Date, and Sale Price in EUR – This is for a early bird sale in order to offer tickets at a lower price for a period of time. Enter the start and end date of the “early-bird” or presale as well as the cost of this ticket during this period of time
  12. Mark this ticket type as Sold Out (prior to the total number of tickets being sold)
  13. Donation Ticket – Allow the customer to select an amount to pay for this ticket. Please note that the Event organiser will be charged the platform fee on the entire amount of the donation made.

Location

  1. Scroll to the top of the page and click Location to enter the location of your event
  2. Select a Venue from the dropdown list OR Click on Create Venue
  3. If you choose Create Venue, review the Venue Creation Instructions on our help site.
  4. Click Save

Media

  1. Scroll to the top of the page and click Media to upload media for your event
  2. Thumbnail image – This image will appear on event listings page and on the ticket. Upload 16:9 ratio thumbnail image of at least 1280×720 px (jpg/jpeg/png).
  3. Poster Image – This image will be shown on the event homepage. Upload 16:9 ratio poster image of at least 1280×720 px (jpg/jpeg/png).
  4. Images Gallery – upload files to include in an image gallery
  5. Add a YouTube video to your event’s media page – Enter Video ID Only: https://www.youtube.com/watch?v=Zjq1zRWpcgs
  6. Seating Chart – If you have purchased reserved seating as part of your event package and have a seating chart, upload it here.
  7. Click Save

SEO

  1. Scroll to the top of the page and click SEO to enter the SEO details of your event
  2. Meta Title – A meta title is a text displayed on browser tabs and search engine result pages that indicate the web page topic. A meta title is a crucial HTML element for site optimization. It’s not the web page headline but acts as a name tag for the page. Therefore, a meta title is also sometimes referred to as “page title,” “title,” or “title tag.”
  3. Meta Tags – A meta tag is used to help search engines understand a webpage’s content by including a list of keywords. Include multiple tags by creating a comma delimited list. Example: music, singing, acoustic
  4. Meta Description – Think of your meta description as the virtual storefront for your event page. Just like a window display entices shoppers, a well-crafted meta description can make all the difference in attracting clicks within search results. It’s that tiny snippet of text that appears under the page title in search engine results and it has immense power.

Publish

  1. Scroll to the top of the page and click Publish to enter the Event Tags and Publish your event
  2. Event Tags – Use event tags to create spotlights on your event page. For instance, if you wanted to create a speakers section and list photos and links to all of the speakers at your event OR if you wanted to create a sponsors section and list all of your sponsors, you would use event tags to accomplish this. For detailed instructions on using event tags, visit Using Event Tags to Create Spotlight Sections on Your Event Page.
  3. Click Publish Event to submit your event for review. If you have not completed an event organiser agreement which outlines the fees charged by GeekTickets for the use of the ticketing platform, reach out to a member of our team to get an agreement sent out to you for signature. Clicking publish does not make your event live on the GeekTickets site, it simply puts the event in the review queue. Events typically are reviewed within 30 minutes of publishing. If you would like for a team member to review your event immediately, call us at 065 671 5029.
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